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Home | Investors |
Statutory
Information | Code of Conduct under
Insider Trading Regulations |
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CODE OF CONDUCT FOR TRADING IN SECURITIES OF THE
COMPANY IN TERMS OF SEBI (PROHIBITION OF INSIDER TRADING) REGULATION,
1992
Code of Conduct as adopted by AHCL under Insider Trading Regulations
Topic Index
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Introduction
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'Insider trading' means dealing in Securities of a company by its
Directors, Employees or other Insiders based on Unpublished Price
Sensitive Information. Such dealings by Insiders erode the
investor's confidence in the integrity of the Management and is
unhealthy for the capital markets.
The Securities and Exchange Board of India (SEBI), in its endeavour
to protect the interests of investors in general, had formulated the
SEBI (Insider Trading) Regulations, 1992 under the Powers conferred
on it under the SEBI Act, 1992. These regulations came into force
with effect from 19th November, 1992 and the same were made
applicable to all companies whose shares were listed on Indian Stock
Exchanges.
To strengthen the existing regulations and to create a framework for
prevention of insider trading, SEBI had constituted a committee
under the Chairmanship of Shri Kumar Mangalam Birla to review the
regulations. The recommendations of the committee were considered
and approved by SEBI Board and accordingly, SEBI has amended the
existing regulations. The amended regulations were notified in the
Gazette and made effective from February 20, 2002. These regulations
are now called Securities and Exchange Board of India (Prohibition
of Insider Trading) Regulations, 1992 (hereinafter referred to as
the Regulations). The amended Regulations not only regulate insider
trading but also seek to prohibit insider trading. |
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Regulation 3 of the Regulations, which prohibits insider trading is
quoted below:
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No Insider shall
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Either on his own behalf or on behalf of any other person, deal in
securities of a company listed on any stock exchange when in
possession of any unpublished price sensitive information;
OR
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Communicate, counsel or procure, directly or indirectly, any
unpublished price sensitive information to any person who while in
possession of such unpublished price sensitive information shall not
deal in securities provided that nothing contained above shall be
applicable to any communication required in the ordinary course of
business or under any law.
It is also mandatory in terms of the Regulations for every listed
company/entity to formulate a Code of Conduct for Prevention of
Insider Trading for its Directors, Officers and Employees as also a
Code of Corporate Disclosure Practices.
In line with the Code of Conduct and in order to comply with the
mandatory requirement of the Regulations, it was necessary to
formulate a specific Code of Conduct for Companies for use by its
Directors, Officers and Employees.
This document embodies the Code of conduct for Prevention of Insider
Trading and the Code of Corporate Disclosure Practices (Code) to be
adopted by listed Companies and followed by their Directors,
Officers and other Employees and may be known as Ansal Housing &
Construction Ltd. Code of Conduct for prohibition of Insider Trading
hereinafter referred to as the Code of Conduct.
The Code is based on the Principle that Directors, Officers, and
Employees of a Company owe a fiduciary duty to, among others, the
shareholders of the Company to place the interest of the
Shareholders above their own and conduct their personal Securities
transactions in a manner that does not create any conflict of
interest situation. The Code is also intended to serve as a guiding
charter for all concerned persons associated with the functioning of
Listing Companies and their dealings in Securities of such
companies. Further, the Code also seeks to ensure timely and
adequate disclosure of Price Sensitive Information to the investor
community by the Company to enable them to take informed investment
decisions with regard to the Company Securities.
This Code of Conduct has been made pursuant to Regulation 12 of the
SEBI (prohibition of Insider Trading) Regulation, 1992 as amended
and may be modified by the Board of Directors of the Company from
time to time.
Definitions

For the purpose of this Code of Conduct:
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'Act' means the Securities and Exchange Board of India Act, 1992 (15
of 1992);
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'Board of Directors' means the Board of Directors of Ansal Housing &
Construction Ltd.
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'Body Corporate' means a body corporate as defined under section 2
of the Companies Act, 1956 (1 of 1956);
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'Committee' means the Committee constituted by the Company for the
implementation of these Regulations.
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'Companies Act' means the Companies Act, 1956 (1 of 1956);
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'Company' means Ansal Housing & Construction Ltd.
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'Compliance Officer' means - The Officer appointed by the Board of
Directors of the Company for the purpose of these regulations from
time to time.
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'Dealing in Securities' means an act of subscribing, buying, selling
or agreeing to subscribe, buy, sell or deal in any securities by any
persons either as principal or agent;
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'Designated Employee' means:
i.
Every Employee in the top three layers of the Management;
ii.
Every Employee in the corporate finance & accounts department and
Secretarial Department; and
iii.
Any other Employee as may be designated by the Compliance Officer in
consultation with the Managing
Director of the Company considering
the objectives of the Code.
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'Designated Persons' means a Director/Officer/Designated employee of
the Company and such other person or persons who may be so
designated by the Company from time to time for the purpose of these
Regulations.
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'Insider' means any person who, is or was connected with the company
or is deemed to have been connected with the Company, and who is
reasonably expected to have access to unpublished price sensitive
information in respect of Securities of a Company or who has
received or has had access to such unpublished price sensitive
information;
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'Officer' of a Company means any persons as defined in Clause (30)
of Section 2 of the Companies Act, 1956 including an Auditor of the
Company.
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'Price Sensitive Information' means any information which relates
directly or indirectly to a Company and which if published is likely
to materially affect the price of securities of the Company;
Explanation

The following shall be deemed to be 'Price Sensitive Information':
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Periodical financial results of the company;
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Intended declaration of dividends (both interim and final);
Issue of securities or buy-back of securities;
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Any major expansion plans or execution of new projects;
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Amalgamation or mergers or takeovers;
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Disposal of the whole or substantial part of the undertaking;
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Any significant changes in policies, plans or operations of the
Company.
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Considering the nature of business of the Company, any other
information, which in the opinion of the Board of Company is likely
to materially affect the price of Securities of the company.
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Regulations means the SEBI (Prohibition of Insider Trading)
Regulations, 1992 as amended.
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Relatives:

The following will be treated as Relatives of Directors /Officers
/Designated Employees;
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Self and Spouse -
Dependent Children. -
Dependent Parents

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'Securities' includes;
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shares, scripts, bonds, debentures, debenture stock or other
marketable securities of a like nature,
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put, call or any other option on the Company Securities even though
they are not issued by the Company,
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futures, derivatives and hybrids, and
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such other instruments recognized as securities and issued by the
Company from time-to-time.
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'Stock Exchange' means a stock exchange which is recognized by the
Central Government or SEBI under Section 4 of Securities Contracts
(Regulation) Act, 1956 (42 of 1956);
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'Trading Window' means a trading period for trading in Company's
Securities as specified by the Company from time to time.
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'Unpublished means' information which is not published by the
Company or its Agents and is not specific in nature.
Explanation

Speculative Reports in print or electronic media shall not be
considered as published information.
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All other words and phrases will have the same meaning as defined
under these Regulations (as amended) from time to time as also under
the SEBI Act.
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Mr. Mohinder Bajaj, Sr.Vice-President &
Company Secretary will be the
Compliance Officer for the purpose of this Code of Conduct.
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This Code of Conduct will be applicable to Directors / Officers /
Designated Employees and their dependent relatives as defined
herein.
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No designated Person shall pass on any price sensitive information
to any person directly or indirectly by way of making a
recommendation for the purchase or sale of securities of the
Company.
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No Designated Person shall communicate any unpublished price
sensitive information to any person except those within the Company
who need the information to discharge their duty and whose
possession of such information will not give rise to a conflict of
interest or appearance of misuse of the information.
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No Designated Person shall communicate or counsel any unpublished
price sensitive information to any person who while in possession of
such unpublished price sensitive information shall not deal in the
securities of the Company.
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All designated Persons will have to forward details of their
securities transactions including the statement of their dependent
family members to the Compliance Officer in the following manner:
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All holdings of securities in this Company by the person concerned
at the time of joining and by others within a period three months. -
Quarterly Statement of transactions in securities of the Company
exceeding the threshold limit of 5000 shares. If there are no
transactions in a particular month, then NIL statement is not
required to be submitted. -
Annual statement of all holdings in securities of the company to be
submitted within 30 days of the close of the Financial Year.
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All Designated Persons will have to keep the files containing
confidential information relating to price sensitive information
fully secured. Computer files must be kept with adequate securities
of login and password etc.
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This Code of Conduct will be applicable to any transactions in
Securities of the Company exceeding 5000 shares at any point of time
i.e. if a particular transaction crosses 5000 number of shares at
any point of time in a quarter, the Code of Conduct will be
applicable to that transaction at that point of time during that
quarter.
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The Designated Persons shall be subject to Trading restrictions in
the following manner:
A) Trading Window

The trading window will be closed before 15 days of the happening of
the following events and shall remain closed upto 48 hours after the
publication of the price sensitive information:
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Declaration of Financial Results (Quarterly, Half Yearly and Annual)
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Declaration of Dividends (interim and final);
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Issue of Securities by way of public/rights/bonus etc.
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Any major expansion plan or execution of new project.
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Amalgamation, mergers, takeovers and buy back.
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Disposal of the whole or substantially the whole of the undertaking.
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Any changes in policies, plans or operations of the Company.
B) Restriction on Trading
No Designated Person shall conduct any dealing in the securities of
the Company during the closure of the Trading window.
C) Pre-clearance of Trades
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All designated Persons of the Company intending to deal in the
securities of the company exceeding the threshold limit of 5000
shares at any point of time in a quarter will have to make an
application to the Compliance Officer in the prescribed form for
pre-clearance of the transaction.
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Only after receiving the clearance, the transaction should be
carried out.
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The execution of the order in respect of the security of the Company
will have to be completed within one week of approval of
pre-clearance failing which it will have to be cleared again.
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The investment in securities will have to be held for a minimum
period of 30 days from the date of purchase/actual allotment. In
case, of personal emergency the 30 days holding period may be waived
by the Compliance Officer after recording his reasons in this
regard.
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Designated Persons who trade in securities or communicate any
information for trading in securities in contravention of this Code
of conduct will be penalized and appropriate action will be taken
against them by the Company after giving reasonable opportunity to
them to show-cause. They shall also be subject to disciplinary
action including wage freeze & suspension etc.
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In addition to the action which may be taken by the Company, the
persons violating these Regulations will also be subject to action
by SEBI as per SEBI Act. In case of any violation, the Company shall
inform SEBI accordingly.
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Duties of the Board of Directors
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The Board of the Company shall:
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Set forth the policies relating to and oversee the implementation of
the Code.
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Take on record the status reports prepared by the Compliance Officer
detailing the dealings in Securities by the Designated Persons on a
quarterly basis.
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Decide penal action in respect of violation of the Regulations/the
Code by any Designated Person.
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Duties of the Compliance Officer
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The Compliance Officer shall be responsible for:
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Setting forth policies in consultation with the Board of Directors.
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Prescribing procedures for various activities referred to in the
Code.
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monitoring adherence to the rules for the preservation of "Price
Sensitive Information".
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Grant of pre-dealing approvals to the Designated Persons for
dealings in the Company's Securities and monitoring of such
dealings.
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Implementation of this Code under the general supervision of the
Board of Directors.
The Compliance Officer shall maintain a record (either manual or in
electronic form) of the Designated Persons and their Dependents (see
Annexure - 1) and changes thereto from time to time.
The Compliance Officer shall assist all the employees in addressing
any clarifications regarding the Regulations and this Code.
The Compliance Officer shall place status reports before the Board
of Directors or the committee thereof, detailing dealings in the
Securities by the Designated Persons alongwith the documents that
such persons had executed in accordance with the pre-dealing
procedure prescribed under the Code on a monthly basis. |
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Responsibilities of Directors, Officers etc.
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Preservation of Price Sensitive Information
All the Designated Persons shall maintain the confidentiality of all
Price Sensitive Information (PSI) coming into their possession or
control.
To comply with this confidentiality obligation; the Designated
Persons shall not:
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Pass on PSI to any person directly or indirectly by way of making a
recommendation for the purchase or sale of Securities of the
company; or
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Disclose PSI to their family members, friends, business associates
or any other individual, or
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Discuss PSI in public places, or
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Disclose PSI to any Employee who does not need to know the
information for discharging his or her duties, or
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Recommend to anyone that they may undertake Dealing in Securities of
the company while being in possession, control or knowledge of PSI,
or
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Be seen or perceived to be Dealing in Securities of the Company on
the basis of unpublished PSI.
Need to know

The Designated Persons who are privy to unpublished PSI, shall
handle the same strictly on a Need to Know basis. This means the
unpublished PSI shall be disclosed only to those persons within the
Company who need to know the same in the course of performance or
discharge of their duty and whose possession of unpublished PSI will
not in any manner give rise to a conflict of interest or likely-hood
of misuse of the information.
All non-public information directly received by any Employee shall
be immediately reported to the head of the department.
Limited access to confidential information

The Designated Persons privy to confidential information shall, in
preserving the confidentiality of information, and to prevent its
wrongful dissemination, adopt among others, the following
safeguards:
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Files containing confidential information shall be kept secure.
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Computer files must have adequate security of login through a
password.
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Follow the guidelines for maintenance of electronic records and
systems as may be prescribed by the Compliance Officer from time to
time in consultation with the person in charge of information
technology function.
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Trading Window
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Other than the period(s) for which the Trading window is closed as
prescribed hereunder, the same shall remain open for Dealing in the
Securities of the Company. Unless otherwise specified by the
Compliance Officer, the Trading Window for Dealing in Securities of
the Company shall be closed for the following purposes:
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Declaration of financial results (quarterly, half yearly and
annual).
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Declaration
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0n of dividends (interim and final).
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Issue of Securities by way of public/rights/bonus etc.
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Any major expansion plans or execution of new projects.
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Amalgamation, mergers, takeovers and buy back.
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Disposal of whole or substantially whole of the undertaking or any
investment made by the Company when such investment exceeds 5 (five)
percent of the net worth of the Company; and
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Any significant changes in policies, plans or operations of the
Company.
In respect of declaration of financial results, the Trading Window
shall remain closed for 15 days prior to the date of Board Meeting
for considering the same i.e. quarterly, half yearly or financial
year results, as the case may be.
As regards declaration of interim dividend and other matters
referred to in (c) to (g) above, the Managing Director shall, well
before initiation of such activity/project, form a core team of
Designated Employees who would work on such assignment. The Chairman
and Managing Director shall also designate a senior Employee who
would be in-charge of the project. Such team members will execute an
Undertaking not to deal in the Securities of the Company till the
Price Sensitive Information regarding the activity/project is made
public or the activity/project is abandoned and the Trading Window
would be regarded as closed for them.
The Trading Window shall be opened 48 (Forty Eight) hours after the
information referred to above is made public.
All the Designated Persons shall strictly conduct all their dealings
in the Securities of the company only when the Trading Window is
open and no Designated person shall deal in the Securities of the
Company during the period the Trading Window is closed or during any
other similar period as may be specified by the Compliance Officer
from time to time. |
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Pre-clearance of Deals in Securities
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Applicability

Every specified person who intends to deal in any Securities of the
Company, shall obtain a pre-dealing approval for the proposed
transaction as per the procedure prescribed hereunder. Provided
however, that the pre-dealing approval shall not be required where
the aggregate number of shares/securities proposed to be dealt in a
calender Quarter does not exceed 5000 shares (five thousand shares).
Pre-dealing procedure

For the purpose of obtaining a pre-dealing approval, the concerned
Designated person shall make an application in the prescribed form
(see Annexure 2) to the Compliance Officer. (The Compliance Officer
should submit his/her application for pre-dealing approval to the
Chairman and Managing Director.) Such application should be complete
and correct in all respects and should be accompanied by such
undertakings (see Annexure 3) declarations, indemnity bonds and
other documents/papers as may be prescribed by the Compliance
Officer from time to time. Such application for pre-dealing approval
with enclosures must be sent either personally or through electronic
mail followed by hard copies of all the documents. The e-mail for
this purpose should be sent to the address
ahcl@ansals.com.
Approval
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The Compliance Officer shall consider the application made as above
and shall approve it forthwith preferably on the same working day
but not later than the next working day unless he is of the opinion
that grant of such an approval would result in a breach of the
provisions of this Code, or the Regulations. Such approval/rejection
would be conveyed through electronic mail and if no such approval /
intimation of rejection is received within a period of 3 (three)
working days, the applicant can presume that the approval is deemed
to be given.
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Every approval letter shall be issued in such format (see Annexure
4) as may be prescribed by the Company from time to time. Every
approval shall be dated and shall be valid for a period of 1 (one)
week from the date of approval.
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In the absence of the Compliance Officer due to leave etc. the
Officer designated by him/her from time to time shall discharge the
function referred to in (a) above.
Completion of Pre-cleared Dealing
All the Designated persons shall ensure that they complete execution
of every pre-cleared deal in the Company's Securities as prescribed
above and not later than 1 (one) week from the date of the approval.
The Designated Person shall file within 4 (four) days of the
execution of the deal, the details of such deal, with the Compliance
Officer in the prescribed form. In case the transaction is not
undertaken, a report to that effect shall be filed (see Annexure 5)
If a deal is not executed by the concerned Designated Person
pursuant to the approval granted by the Compliance Officer within
1(one) week, the Designated person shall apply once again to the
Compliance Officer for pre clearance of the transaction covered
under the said approval.
Holding Period

All the Designated persons shall hold their investments in
Securities of the Company for a minimum period of 30 days in order
to be considered as being held for investment purposes.
In case the sale of Securities of the company is necessitated due to
personal reasons or emergency situations, the holding period
referred to above may be waived by the compliance Officer after
recording the reasons in this regard. It may however, be noted that
in terms of the Regulations, no such sale will be permitted when the
Trading Window is closed.
Advice regarding Pre-Clearance

In case of doubt, the Designated person shall check with the
Compliance Officer or the Officer designated by him/her from time to
time whether the provisions relating to pre-clearance are applicable
to any proposed transaction in the Company's securities. |
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Reporting Requirements for Transactions in Securities
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In addition to complying with the reporting requirements as
prescribed under this Code, all the Designated Persons shall file
with the Compliance Officer, Inter-alia, the following details of
their/their Dependent's holdings and/or dealings in the Securities
of the company within 15 (fifteen) days of the date of adoption of
the Code or date of joining the Company, whichever is later, and
31st March every year.
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All holdings in Securities of the Company as on 20th February, 2002
or as on the date of joining the Company, whichever is later with
subsequent changes therein from such date till the date of adoption
of this Code i.e. 31st October, 2002 (see Annexure 6):
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Annual statements of all holdings in Company's Securities as on 31st
March every year in such form and manner (see Annexure 7) as may be
prescribed by the Compliance Officer from time to time.
The Compliance Officer shall maintain records of all the above
declarations in an appropriate form for a minimum period of 3
(three) years from the date of the filing thereof. |
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Penalty for Contravention
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Every Designated Person shall be individually responsible for
complying with the provisions of this Code (including to the extent
the provisions hereof are applicable to his/her Dependents.)
The Designated Persons who violate this Code shall, in addition to
any other penal action that may be taken by the Company pursuant to
law, also be subject to disciplinary action including the
termination of employment.
Action taken by the Company for violation of the Regulations as and
the Code against any Designated Person will not preclude SEBI from
taking any action for violation of the Regulations or any other
applicable laws/rules/regulations.
Under Section 15G of the SEBI Act, any Insider who indulges in
Insider Trading in contravention of Regulation 3 is liable to a
penalty not exceeding Rs. 5 lacs. Under Section 24 of the SEBI Act,
any one who contravenes the Regulations is punishable with
imprisonment for a maximum period of one year or with fine or with
both.
Without prejudice to its rights under section 24 of the SEBI Act,
under Regulation 11 SEBI can also pass any or all of the following
orders to an Insider found indulging in insider trading.
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Directing him/her not to deal in the Company's Securities in any
particular manner.
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Prohibiting him/her from disposing of any of the Securities acquired
in violation of the Regulations.
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Restraining him/her from communicating or counseling any other
person to deal in Company's Securities.
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Declaring the transactions in Securities as null and void.
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Directing the person who acquired Securities in violation of the
Regulations, to deliver the Securities back to the seller or
alternatively pay the Seller the price as provided.
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Directing him/her to transfer specified amount to investor
protection fund of a recognized Stock Exchange.
In case it is observed by the Compliance Officer that there has been
a violation of the Regulations by any Designated person/an Employee,
he/she shall forthwith inform the Board of Directors of the
Company/the Board as the case may be about the violation. The penal
action will be initiated on obtaining suitable directions from the
Board of Directors / the Board, as the case may be. The Compliance
Officer shall simultaneously inform SEBI about such violation. The
designated Person/the Employee against whom information has been
furnished by the Company / Compliance Officer to SEBI for violations
of the Regulations / Code, shall provide all information and render
necessary co-operation as may be required by the Company/Compliance
Officer or SEBI in this connection. |
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Clarifications
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For all queries concerning this Code, the Directors, Officers and
Employees may please contact the Compliance Officer. |
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View all Annexure |
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Ansal
Housing & Construction Limited | site by:
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